Scheduling interviews in TalentAdore allows you to:
Offer multiple time slots to candidates
Let candidates choose a suitable time
Avoid double bookings (selected slots are automatically removed)
Send confirmation messages for pre-agreed interviews
1. Move Candidate to Interview Step
Move the candidate to:
Phone interview
Face-to-face interview
Online interview
Then click “Schedule interview”
2. Select Available Time Slots
Choose one or multiple pre-added time slots from the calendar or create the slots in this calendar view.
If you had added slots previously, they will appear in your calendar. If not, you can add new time slots by clicking on a certain date and time in the calendar. If you want to add many sequential time slots at once, do it from the “Calendar” page instead.
In Applicant Card you can also book on behalf of another person.
Scheduling Face-to-face interview:
When scheduling an F2F interview, you can click the calendar and select the desired time for the interview. You can choose when it starts and whether you want to offer multiple consecutive times to the candidate.
From the left panel, you can add a note for the candidate and the location of the interview.
Note: For F2F interviews, the location field is meant for a physical location. If you want to have the interview in Teams, you can use the Online interview feature.
Below "Interview slots", you can choose whether to add times manually by selecting "Custom" or let the system select free times automatically by selecting "Auto". Please see the "Auto-generation" section later in the document for more information.
You can also select "Offer all free times", which will automatically select all pre-added F2F interview slots from the calendar. The number of weeks shown will depend on how far into the future you have added interview slots.
Scheduling Phone interview:
Scheduling a phone interview works very similarly to scheduling an F2F interview. You can select the time manually or select pre-added times from the calendar.
From the left panel, you can add a "Note for the candidate" and "Phone interview details" if you want to include additional information about the interview in the interview invitation message.
Scheduling an Online interview:
When scheduling an Online interview, you are asked to add an "Online link". This field is meant for the Online interview link (Teams / Zoom), where the candidate can join the actual interview.
If you are not using the 2 way calendar sync, the link needs to be added manually to the field each time.
If you are using the 2 way calendar sync, you can leave the field empty. When the candidate confirms the time, the system will automatically generate a Teams meeting in your external calendar and add the corresponding Teams link to the interview confirmation message.
You can read more about the 2 way calendar sync here
Utilizing Auto-generated interview slots
When you change "Interview slots" to "Auto", you are given several customization options for the interview slot offering.
Date range tells you how far ahead the applicant can book. This also includes Saturdays and Sundays.
Start offering tells you how long after the invitation is sent the offered times open for booking.
Buffer between invitations lets you select the time between individual interview slots.
Start time interval lets you select how often a bookable start time is offered..
You can see more information by hovering over the information icon next to the field titles.
Note: The calendar will only offer free times to the candidate, and by default every event in your calendar is treated as busy. In the example below, even though the invitation is sent on Tuesday and the date range is set to 10 days, free times will only start showing on Friday, because in the connected external calendar Wednesday and Thursday have no available slots.
If you want to change the "Interview availability" settings, you can click the link in the left panel.
This will take you to the Calendar settings, where you can customize your interview availability settings, other interview settings, and calendar privacy settings.
When you have selected the interview times, you can click "Insert link" and the system will automatically generate an invitation message with a booking link that you can modify.
3. Send Invitation
Review or edit the message
Send it to the candidate
4. Applicant accepts the interview time
The applicant opens the booking link
Selects a suitable time
Clicks Confirm
👉 Once a time is selected:
It is removed from other candidates
Both you and the candidate receive a notification (based on settings)
You can still do these actions after interview is scheduled:
Reschedule interview
Cancel interview
Cancel interview without email
You can also see the confirmed interview slot in your Calendar view, and if is an Online interview, you can join the interview from the calendar when the interview starts.
Confirm a Pre-agreed Interview
If you’ve already agreed on a time (e.g. via phone or email):
Click “Confirm pre-agreed interview”
Select the agreed time slot
Send the confirmation message
Where to Find Scheduled Interviews
Appears in your Task list on the Home page
Visible in your TalentAdore calendar
Optional Settings
You can set a confirmation deadline
→ Go to: Company settings → Status updates
This is how much in advance the applicant can confirm the interview. Options 1h, 2h, and 24h.
Best Practices 💡
Offer more time slots than candidates
Include different days/times
Add a clear message in the invitation
Use pre-agreed confirmation when possible to save time