Each job in TalentAdore can have its own collaborative team. The user's general system-wide permissions determine what actions the user can perform within a job. (e.g., viewing and evaluating applicants, communicating with candidates, or editing job details)
Job-specific roles, such as 'hiring manager' or 'member', guide the user's participation and responsibilities in that particular recruitment process, but they do not, by themselves, change the user's basic system-defined permissions.
Roles in a Position
There are three types of roles within a position:
Owner
The person who created the position. There can only be one owner.
Hiring Manager
Typically responsible for decision-making and leading the recruitment process.
Member
Supports the recruitment process (e.g. reviewing applications, participating in interviews).
👉 Important: The difference between roles is based on user rights and access levels.
For example, a Hiring Manager will only see and be able to do what their role allows within the position.
Note: Admin users have access to all positions, but they won’t receive updates unless added as collaborators. By default, Owners and Admins can manage collaborators.
Step-by-Step Instructions
1. Go to the Positions page
Click on the briefcase icon in the top navigation bar.
Locate the position you want to share with others.
2. Open the actions menu
Click the three-dot icon (
⋮) on the right side of the position row.Select Manage collaborators from the dropdown.
3. Search and add users
Use the search field to find users in your organization.
You’ll see each user’s:
Name
Email
System role (e.g. Admin, Reader)
4. Assign a position-specific role
Use the dropdown under Role in position to assign access:
Hiring Manager – Recommended for the main responsible person or decision-maker.
Member – For team members participating in the hiring process (e.g. interviewers).
👉 The user's general permissions defined in the system determine what functions and information they can see and handle within that job.
The job-specific role (such as 'hiring manager' or 'member'), in turn, guides the user's activities and participation in that particular recruitment process. For example, a hiring manager has certain system-defined permissions regardless of whether they have been assigned 'hiring manager' or 'member' status in that specific job.
✅ Tip: You can add multiple Hiring Managers or Members to the same position.
5. Changes are saved automatically
No need to click Save — your updates are applied immediately.
